Medical Collection. How Organized is Your Office?

At one time or another, all of us have experienced the frustration of waiting in a doctor's office. It seems as though every time we go to see the doctor or the dentist we end up having to wait for a ridiculous amount of time, and then when we finally do get in, we are only "treated" for a few minutes and then sent on our way. I have always wondered why that is the case. If the doctor is only seeing each patient for a fraction of the time that the patient had to wait, then what are they doing behind the scenes? As a student in the field of business, I have often wondered if doctor's offices are slow because they might possibly be a little bit disorganized. I have friends that work in medical offices and they have said to me that things can be a bit crazy because there is so much paperwork that goes on and time to be organized is hard to come by. In this article I would like to propose a few solutions to help medical offices to be more organized.

My first suggestion comes by way of organizing all of those hard copies that come into the medical office. To get started first head down to your local hospital supplier or office supply store and get some hospital chart dividers. The heavy ones with the plastic tabs will last longer and make it easier to find medical records in the future.

Next, have your medical assistant collect and sort the incoming records according to their proper divider. After they all the records are sorted according to a specific category, the assistant should then go back and sort each section and put into some sort of chronological or alphabetical order. When all the records have been categorized and ordered, write a page number on each page so that if the page gets used later it can easily be put back in its exact same location.

Finally, take your organized record to a copy service and have the whole thing copied. After you have it copied, take both complete records and have them 3-hole-punched and put them in binders. Label your copied set of records as "edited copy" so that you may underline, highlight, and write on it as needed.

Another suggestion I have is that you use specialized computer software to keep your medical collection intact. There are several software options out there that you can use many will be able to suit your needs. I will be talking about medical collection software from AdvancedMD.

AdvancedMD provides a complete software solution for your medical office. It is available online and is automatically backed up. You can access your medical information from virtually anywhere. With their medical collection software you can:

? Automate worklists, right in the system

? Collect more dollars with less work

? Create easy follow-up tasks and reminders

? Create productivity reports to help managers supervise and train staff

When a collector signs in to AdvancedMD's collection software, they can see immediately what patients have been assigned to them, which ones should be contacted first and allows them to contact the patient by phone or by automated letters. All actions are then recorded in the "actions" tab with recommended follow-up dates.

There are also many other software solutions out there that can help you with your medical collection and office management. I have provided a few suggestions on how to make your office more organized and more efficient. I know, in the world of business, that companies that are organized run more efficiently and more smoothly, which leads to higher revenues and more satisfied customers. To you, the reader, I say, if you work in a medical office or know someone who works in a medical office, I invite you to take advantage and share this information so that we all may benefit with either a more organized, profit maximizing office, or a shorter wait in the doctor's office next time we go in for our appointment.

Mike Nielsen is a client account specialist with 10xmarketing - More Visitors. More Buyers. More Revenue. For more information about medical collection, visit AdvancedMD.com.

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Google News Updated : Fri, 10 Oct 2008 23:49:19 GMT John McCain, Barack Obama on healthcare - Los Angeles Times Seattle Post Intelligencer John McCain, Barack Obama on healthcare Los Angeles Times - 21 minutes ago How workable are the presidential candidates' health reform plans? Here's a summary of their proposals and a list of online resources for more information. In this economy, don't count on comprehensive health reform Chicago Tribune Fact Check: Would Obama fine businesses that don't offer health care? CNN Political Ticker The New American - The Associated Press - MarketWatch - NJBIZ all 1,686 news articles Publ.Date : Fri, 10 Oct 2008 23:27:40 GMT Conflict Resolution Marked Career of Nobel Laureate Martti Ahtisaari - Voice of America BBC News Conflict Resolution Marked Career of Nobel Laureate Martti Ahtisaari Voice of America - 2 hours ago By Andre de Nesnera Conflict resolution marked the career of former Finnish president Martti Ahtisaari who has received this year's Nobel Peace Prize for his efforts to secure peace in various regions of the world. Video: Ex-Finland President Wins Nobel Peace Prize AssociatedPress Martti Ahtisaari gets a deserved Nobel Peace Prize for a (failed) plan Times Online The Associated Press - Sydney Morning Herald - TIME - AFP all 1,240 news articles Publ.Date : Fri, 10 Oct 2008 21:23:27 GMT Emptying the Pac-10 notebook - ESPN Los Angeles Times Emptying the Pac-10 notebook ESPN - 1 hour ago USC is a perfect 8-0 vs ASU this decade, last losing to the Sun Devils in 1999. Over the 8 wins, USC has averaged 39.8 PPG. The Trojans are going for their 400th victory at the Coliseum. Trojans sense an opportunity with Arizona State Los Angeles Times USC, ASU to avoid second Pac-10 loss International Herald Tribune AZ Central.com - East Valley Tribune - Arizona Republic - Examiner.com all 266 news articles Publ.Date : Fri, 10 Oct 2008 22:31:02 GMT GOP Alleges Nonprofit Voter Fraud - CBS News Boston Globe GOP Alleges Nonprofit Voter Fraud CBS News - 27 minutes ago (CBS) This week Sen. John McCain and his running mate, Gov. Sarah Palin, went after one of the nation's leading voter registration groups which focuses its efforts minorities and low-income families and now being investigated for voter fraud. McCain Campaign Calls for Investigation of ACORN-Obama Ties Washington Post Voter fraud accusations mar presidential campaign The Associated Press New York Times - AFP - Chicago Tribune - Huffington Post all 1,109 news articles Publ.Date : Fri, 10 Oct 2008 23:21:41 GMT Wall Street, markets continue roller coaster - Bizjournals.com NEWS.com.au Wall Street, markets continue roller coaster Bizjournals.com - 2 hours ago A roller coaster week on Wall Street ended with the Dow Jones Industrial Average down 128 points Friday after bouncing back from almost 700 points down in the day. Video: Wild Swings Drive Morning Trading AssociatedPress Worst Week on Wall Street Ends Down ABC News WMBB-TV - Washington Post - WMDT - NEWS.com.au all 2,033 news articles Publ.Date : Fri, 10 Oct 2008 21:29:25 GMT Notes on a Milk Scandal - Wall Street Journal Canada.com Notes on a Milk Scandal Wall Street Journal - 5 hours ago By JOSEPH STERNBERG | FROM THE WALL STREET JOURNAL ASIA It's a question I'd never expected to spend much time thinking about. France pulls tainted Chinese food BBC News Tainted milk prompts new Chinese standards United Press International Voice of America - The Associated Press - Xinhua - RedOrbit all 2,270 news articles Publ.Date : Fri, 10 Oct 2008 18:28:15 GMT Two Banks in Midwest Fail - Wall Street Journal WWJ Two Banks in Midwest Fail Wall Street Journal - 35 minutes ago By JEFF BATER WASHINGTON -- The Federal Deposit Insurance Corp. on Friday announced the closings of two banks, bringing to 15 the number of federally insured banks that have failed this year. Two banks fold, bringing total to 15 failures this year MarketWatch Regulators shut small banks in Mich., Ill. Forbes Bloomberg - Reuters - Detroit Free Press - WWJ all 37 news articles Publ.Date : Fri, 10 Oct 2008 23:14:00 GMT RSS feeds Website Traffic Promotion

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