Hire Winners: Ask the Right Questions

How do you as a manager, supervisor or team leader hire winners? One very successful interviewing technique is behavioral interviewing---selecting the right person for the right job using a job-related rather than a gut feel approach. A job-related approach is asking for a behavioral example of skills and traits that are required for a position.

A behavioral example is a description, by the job applicant, of a specific event that shows in detail how she did something or handled a problem or made a decision. The rationale for asking for behavioral examples is the notion that the best predictor of what individuals will do in the future is what they have done in the past.

Let's take a typical interview question and turn it into one that leads to getting a good behavioral example of a specific trait required for a position.

Q. "What is one of your strong points?"

A. "I feel that one of my strong point is that I 'm very determined and hard-working."

Q. "Can you give me an example of when you went the extra mile to get your job done?"

A. "Last October we were facing the most demanding time of the year when a flu epidemic struck the office. Out of seven people in the office, five were sick, leaving one secretary and myself to get all of the work done. What I did was commit myself to working 12-hour days, straight in a row for a week, in order to be sure that we were dealing with all of our customers' needs. My boss, who was one of the sick people, afterwards thanked me personally for going the extra mile and put a highly recommended letter into my file."

The key to behavioral questions is that you ask for specific examples of past performance. Behavioral questions typically contain phrases like:

"Tell me about a time when....."

"Give me an example of......"

"How did you.....?"

Note how the following question has been rephrased so that it will elicit a behavioral example:

Original: "Have you had experience training new supervisors?"

Revised: "Tell me about a time when you had to hire and train a new supervisor. How did you go about it? Would you do anything differently?"

By using this technique of interviewing you can also gain behavioral examples related to specific skills. For example:

Motivate Others
"Tell me about a time when you needed to motivate your staff and had to deal with morale problems."

Time Management
"Tell me about a time you had a very busy day at your last job. How did you organize your day and get your job done?"

Decisiveness
"Give me an example of a decision you had to make quickly under pressure. How did you approach it, and how did it work out?"

Problem-solving
"What was a problem that you had to deal with in your last job? Tell me how you went about solving it."

After the person has answered your initial question, you can then probe for more detail---what they did; how they felt; what they said; etc. Probes encourage the applicant to elaborate and to clarify.

For example, an applicant may indicate having good rapport with a supervisor by saying, "We got along pretty well most of the time, but then, like most people, we occasionally had disagreements."

The probe---"Can you tell me more about the disagreements" will clarify ambiguous meaning. A disagreement could mean anything from a bloody nose to a mild difference of opinion.

As you hear answers to the various questions and probes, begin rating the applicant on the basic of evidence of the skill, knowledge, trait or experience. This could be a simple 1 to 5 scale from little or no evidence to very strong evidence that the skill/knowledge/trait/experience is present. These ratings can give you a more accurate assessment of the person's suitability for the position than just a gut feeling you have about the person.

Remember in hiring winners, always have your goal in mind---getting and clarifying information to make a smart hiring decision.

Marcia Zidle, the 'people smarts' coach, works with business leaders to quickly solve their people management headaches so they can concentrate on their #1 job ­ to grow and increase profits. She offers free help through Leadership Briefing, a weekly e-newsletter with practical tips on leadership style, employee motivation, recruitment and retention and relationship management. Subscribe by going to http://leadershiphooks.com/ and get the bonus report "61 Leadership Time Savers and Life Savers". Marcia is the author of the What Really Works Handbooks ­ resources for managers on the front line and the Power-by-the-Hour programs ­ fast, convenient, real life, affordable courses for leadership and staff development. She is available for media interviews, conference presentations and panel discussions on the hottest issues affecting the workplace today. Contact Marcia at 800-971-7619.

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