6 Simple Ways to Manage Your Emails Better
E-mail, a wonderful communication tool is also the greatest challenge to manage. Hundreds of mails pouring in from friends, forums, business associates, customers and subscribed newsletters and spam mail with enticing subject headers.
Just imagine reading even 50 mails a day. It would take two and half hours even if you just spend 3 minutes on an average per mail. Replying to five to six important mails a day would take another hour at 10 minutes a mail.
Spending up to 4 hours a day on mails may leave you with little time to do more important work. So how do you manage the clutter of mails?
Creating mail folders
The first thing on setting up a new mail account is to create folders for storing important mails. You can create folders such as personal mails, business mails, priority response, newsletters etc. This will help you sort the important, urgent and casual mails and prioritize your email activities.
Spam and bulk mails
Most mail programs have very strong spam filters and they are improving by the day. This automatically filters your mail to bulk folders based on key words and whether the mail address is in your address book among various other criteria. As a rule never read any bulk mail however enticing the subject heading may be. Just scan the headings to check whether any recognizable mail has been sent to the bulk mail folder and delete the rest ruthlessly. If you get into even opening a few mails your mail time management takes a toss for the worst.
Set up temporary mail boxes
Many users have temporary needs for receiving huge amount of mails. This could be due to inviting applications for a position, submitting to search engines and running a promo, ad campaign or site submissions to search engines etc. Set up a temporary mail address and delete the mailbox once the purpose is achieved. Most mail services now offer this service as regular feature.
Passwords
Forgetting the login and passwords are a major time waster for all mail users. Keep a separate folder for passwords and site sign ups so that you need not request the passwords every time you need to login to a site.
Email Access
Don't open your emails too frequently or use it as a time filler. There is phenomenon called entrainment, which to explain in simple terms is a feeling of speed and fast paced action provided by emails and net surfing and is a major source of addiction. This also gives you a feeling of having done a lot of work. Have a predefined time schedule for checking and replying to mails.
Unsubscribe
When you feel a service or newsletter is no longer required simply unsubscribe. You may subscribe again when the need is felt.
Finally, email is a very valuable tool. Not managed well you could have thousands of mails sitting in your mail box creating huge confusion and loss of valuable time. How well you manage it will decide how effective you will be in your communication and productivity.
R.G. Srinivasan is is a certified trainer and a management consultant. Check out his webpages at http://www.home-businessresources.blogspot.com
 Google News Updated : Tue, 14 Oct 2008 05:55:52 GMT Morgan Stanley Can't Please Everyone - Forbes
Forbes - Morgan Stanley and Mitsubishi UFJ Financial may have pleased investors, but they failed to reassure the ratings services. Morgan Stanley (nyse: MS - news - people ) shares surged more than 85.0% Monday after it received a $9.0 billion investment from ... Mitsubishi UFJ Gets Better Terms From Morgan Stanley (Update1) Fitch cuts Morgan Stanley's default ratings to 'A/F1' Publ.Date : Tue, 14 Oct 2008 03:40:53 GMT Wildfires threaten LA homes; two people dead - Reuters
Reuters - By Steve Gorman and Alex Dobuzinskis LOS ANGELES (Reuters) - Deadly wind-driven brush fires roared out of the foothills and canyons on the northern fringe of Los Angeles on Monday, destroying dozens of homes and threatening hundreds more dwellings. Video: LA Fire Officials Try to Get Ahead of Blazes REGION: Fire alert remains in effect Publ.Date : Tue, 14 Oct 2008 01:27:17 GMT Vitamin D Supplementation Guidelines for Youngsters Doubled - Washington Post
Washington Post - By Amanda Gardner MONDAY, Oct. 13 (HealthDay News) -- The leading children's medical organization in the United States on Monday announced that it has doubled the amount of vitamin D recommended for infants, children and adolescents. Video: HealthWatch Vitamin D recommendation for kids is doubled Publ.Date : Mon, 13 Oct 2008 20:11:02 GMT Same-Sex Marriage and the Rights of Citizenship - New York Times
New York Times - The Connecticut Supreme Court deserves praise for acknowledging, as other states that allow same-sex marriage have not, the constitutional principles that compelled the justices to guarantee all consenting adult Americans the right to enjoy the ... Gays rush to wed ahead of election  Comment by Evan Wolfson Executive Director, Freedom to MarryPubl.Date : Tue, 14 Oct 2008 04:41:27 GMT Michigan: Ruling on Voting Rights - New York Times New York Times - By AP A judge has ordered state election officials to stop automatically canceling a voter’s registration if the card is returned as undeliverable. Federal judge orders 1438 names restored to Michigan voter rolls Judge Says Mich. Policy Violated Voting Law Publ.Date : Tue, 14 Oct 2008 04:05:24 GMT Canada's Harper May Face Similar Gridlock After Today's Vote - Bloomberg
Bloomberg - By Theophilos Argitis and Alexandre Deslongchamps Oct. 14 (Bloomberg) -- When Canadian Prime Minister Stephen Harper called today's election six weeks ago, he complained that opposition calls for more spending were putting the economy at risk, ... Rivals crisscross Canada ahead of elections Global turmoil dominates Canada election Publ.Date : Tue, 14 Oct 2008 04:37:49 GMT Excess Drinking Shrinks the Brain - Washington Post
Washington Post - By Amanda Gardner MONDAY, Oct. 13 (HealthDay News) -- The more alcohol you drink, the more your brain shrinks, a new study has found. Study: Drinking alcohol associated with smaller brain volume Alcohol Consumption Can Shrink Your Brain Publ.Date : Mon, 13 Oct 2008 21:09:07 GMT Increase Traffic |
PARLOT::Ebooks, Scripts,
Websites, and more... This interview is with Michael Murray, the author of a... Read More Email EtiquetteIn order to effeciently communicate on the Internet it... Read More In this article I'm going to talk strictly from a... Read More As you read every word of this article, you'll be... Read More First things first, I'm not a legal expert and so... Read More Email AestheticsIt`s an old, old saying, but it`s true: you... Read More ------------------------------------------------- Top 10 Ways to Quickly Build Your List -------------------------------------------------Have... Read More "I want to sell my company's products on the Web,... Read More 1. Create a unique selling proposition (USP).Developing a USP for... Read More E-mail, a wonderful communication tool is also the greatest challenge... Read More If YOU Answered YES, Then Start An Online Newsletter?It's Easy,... Read More I got my first email account way... Read More You've done the hardest part; you've captured your prospect's email... Read More It's not a website.It's a smart autoresponder and mailing list... Read More If you've reached the point of exhaustion trying to keep... Read More There is currently a huge demand online for newsletter templates.... Read More An autoresponder course is a group of articles or information... Read More So, autoresponders allow you to automate the process of instantly... Read More If you are a REALTOR focused on residential sales who... Read More These are several ways that you can use to persuade... Read More When you are an expert, you sometimes forget that others... Read More A common practice in today's e-commerce environment is to use... Read More The word "blog" seems to be everywhere, and what an... Read More Setting up and using email autoresponders on your site is... Read More Free email accounts are great if you want to hide... Read More
Adsense
websites
Interview With Michael Murray: Autoresponder Basics
Email and Newsgroup Etiquette
How To Get People To Constantly Open Your e-Mail Promotions Or Your Newsletter
The Lazy Mans Way To Building a Massive List In Minimum Time
Email Laws That Could Bring You to Jail Even if Youre Not Spamming
Email Aesthetics- APPEARANCE is Everything!
Explode Your Sales By Building Your Own Opt-In List!
Using Internet Direct Mail To Increase Your Company?s Profits
10 Terrific Ways To Enlarge Your Subscriber Base
6 Simple Ways to Manage Your Emails Better
Who Else Wants to Sky Rocket Their CD Sales, Fan base and Indie Music Career?
Reach Out and Slap Someone
Guarantee Recipients Opening Your Emails With These Secrets To Successful Subject Lines!
The #1 Thing You Must Have Before Even Thinking About Building An Opt In Email List
Introduction to Autoresponders
Newsletter Template: Should You Use Them?
20 Ways To Increase Your Traffic And Sales Using Free Follow-Up Autoresponder Courses
Lesson #2: Different (and Profitable!) Ways to Use Smart Autoresponders
Realtors ? Is Your Newsletter Increasing Sales?
Ways To Persuade Your Web Site Visitors To Give You Their Email Address
Build Credibility With an Email Course
Guideline to Hiring an Email Marketing Company
Heres Why You Dont NEED a Blog
Autoresponders An Important Part Of Internet Marketing?
Free Email Accounts ? Pros and Cons
Affordable and Reliable Web Hosting Starting at $4.49/Month
Internet Advertising: 20 Magical Ways To Convert Website Visitors to Subscribers
Do you publish an e-zine or newsletter? If you answer... Read More
Essential Rules For Effective Email Marketing
If you want an email campaign to succeed, you don`t... Read More
How Effective is Your Email? How Can You Tell?
Is your email getting to your list members? If so,... Read More
3 Important Tips to Write Money-Making Autoresponder Messages
Sending autoresponder messages is one of the most powerful email... Read More
Personalizing Your Emails? An Amazing Technique That Doubles Your Click Throughs And Profits
Are you publishing an ezine or offering an email course?... Read More
Spam Check Your Newsletter for FREE
Spam is a bigger and bigger problem nowadays. Recently Ralph... Read More
Dirty Secrets Of Co-Registration Email Lists
Years ago, I listened to Internet marketing "gurus" share that... Read More
What Is Wrong With Email Marketing?
If you are active on the web promoting your products,... Read More
How To Set Up an Ezine Encyclopedia
Do you read all your Ezines? Or do you file... Read More
Persistence, Patience, Dedication - The Nick Martin Interview
Name: Nicholas John Martin aka Nick MartinAge: 24Residence: Copenhagen, Denmark... Read More
Email Marketing Kung Fu
Have you ever heard email described as, "the killer Internet... Read More
5 Ways to Get Better Email Marketing Data Quality at Point of Collection
Adestra provide email marketing services to a host of UK... Read More
3 Simple Steps on how to Get Unlimited E-Mail Accounts for Pennies a Day
As an Online Home Based busy owner you will reach... Read More
An Aspirin or an Autoresponder!
Tired of silly old email enquiries? Say hello to autoresponders!If... Read More
Email Marketing 101 - What You Must Know Before Starting an Email Marketing Campaign
Before you start an e-mail marketing campaign it is important... Read More
The Flu and List building Go Hand In Hand!
What does the flu have to do with building your... Read More
The Lazy Mans Way To Building a Massive List In Minimum Time
As you read every word of this article, you'll be... Read More
Email Scam Warnings
Most people online are very familiar with the Nigerian Email... Read More
Single or Double Opt--In?
You heard the message before. Your e-mail list is the... Read More
Build Credibility With an Email Course
When you are an expert, you sometimes forget that others... Read More
Having an Opt In List As an Affiliate Marketer Is Crucial
What is an Opt-in List and what is its significance... Read More
6 Simple Ways to Manage Your Emails Better
E-mail, a wonderful communication tool is also the greatest challenge... Read More
Email Marketing - How Best To Manage and Distribute Your Messages
This holiday season 15 percent of consumers in the US... Read More
Signature File Dos and Donts
Signature files have been around since, well, before most current... Read More
Email Advertising - How Ad Tracking Helped Create a Killer Ad
I recently undertook an email advertising promotion, using a number... Read More
Email Marketing |